Administrative Services Manager

Posted by: The Cara Program
Posted date: Sep-09-10
Location: Chicago

Description

Post Details
Job Title	Administrative Services Manager
Posted By	The Cara Program
Job Function	Administrative Management
City	Chicago
Deadline
Agency Email	hr.clsl.asmthecaraprogram.org
Job Categories
Location	Location -> Illinois -> Chicago / Cook County
Type of Work	Type of Work -> Operations / Management
Job Type	Job Type -> Full-time

Job Description

Title: Administrative Services Manager

Reports to: Manager, Property Preservation Services

The Cara Program is a non-profit organization that assists homeless and at-risk individuals to improve their skills, find full-time employment and achieve real, lasting success. Since 1991, over 2,500 individuals have received permanent jobs and intensive support services.

Founded in 2005, Cleanslate Chicago is a social enterprise focused on neighborhood beautification and property preservation services. Cleanslate leverages its business to provide opportunities for individuals to learn and apply new skills, earn money, improve their long-term job prospects, and make a real difference in the community. The Cleanslate Property Services division offers opportunities related to the preservation of foreclosed and abandoned properties.

Purpose: To lead and coordinate all of the administrative and customer needs related to the Cleanslate Property Services division.

Responsibilities:

· Manage the coordination of all aspects of scheduling, records and work order flow for Cleanslate personnel assigned to work on Property Service projects.

· Lead and manage team of talented staff in the building of an infrastructure adequate to meet the increasing demands of a growing property preservation division.

· Create strategic systems to effectively monitor and properly plan for business growth.

· Oversee the coordination of work order assignments as well as work with third party vendors from job assignment through follow-up.

· Oversee the supply ordering and supply stock for maintenance projects as well as assist with mailings and vendor/client correspondence.

· Prepare and provide status reports highlighting performance with each Property Preservation customer.

· Manager and create the appropriate systems for all data entry, filing and audio/visual setup related to Cleanslate Property Services.

· Ensure all human resource items are properly executed by Cleanslate management team.

· Use Cara’s transformation principles in coaching and interacting with program participants and staff every day.

· Perform additional duties as deemed necessary and appropriate by Cleanslate Management.

Additional Qualifications:

· Proven track record of creating and managing extensive and complex operational systems.

· Understanding and background in working with vendor management, REO and PPO invoicing, work order processing, etc.

· Ability to efficiently manage multiple tasks with frequent interruptions as well as effectively organize daily tasks to meet deadlines.

· Ability to solve practical problems and deal with a variety of unexpected obstacles independently.

· Consistent and articulate communicator.

· Detail-oriented and forward thinking.

· Proficient in Microsoft Excel, Word and Outlook and extensive experience in working with the multiple work order processing systems of companies such as Bank of America and Safeguard strongly preferred.

· Strong work ethic with ability to excel in a fast-paced and high-pressure environment.

All interested candidates must submit a cover letter, resume and salary requirements to John Rush at hr.clsl.asmthecaraprogram.org in order to be considered.

The Cara Program is an Equal Opportunity Employer.

How to Apply

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